Office Manager (Heavy Civil Construction)

Company: Granite Construction Inc
Location: Honey Grove
Posted on: June 12, 2021

Job Description:

Building a career at Granite may be the most valuable thing you could do...

General Summary:

This position is responsible for the direct supervision of an administrative office staff (minimum of 2 full-time employees) and assisting the Business Manager and location management team to ensure the efficient, cost effective and professional operation of the business unit's administrative department.

Job Description:

* Manage the administrative functions for the business unit including; payroll, accounts payable, accounts receivable, contracts and other office processes to ensure accuracy and timely completion and compliance with Company policies, General Accepted Accounting Principles and Sarbanes-Oxley requirements. * Manage a large administrative staff including hiring, firing, job evaluations, training and development to ensure productivity and employee engagement. * Participate in business unit management meetings and provide input and updates on business administration processes and procedures. * Preparation and management of the overhead budgets and forecasts, under the guidance of the Business Manager to ensure accurate and timely reporting and cost control. * Serve as the key location contact for subcontractors, vendors, suppliers and internal and external customers to field inquiries and troubleshoot complaints. * Manage the timely processing of accounting and job cost information through various systems focusing on the detailed processes and procedures while maintaining internal controls to ensure monthly closes and deadlines are met. * Supervise the execution of contracts, issuance of insurance certificates, payment and performance bonds, and establishment of escrow accounts in lieu of retention to ensure the Company is in compliance with Company policy and legal requirements and protected from unintended risk. * Recommend, establish and implement internal controls to maintain compliance with Company policies and procedures, including Sarbanes-Oxley requirements, internal audits and safety audits. * Review and approval of A/P invoices to a limit as determined by the Business Manager and approval of A/P batches to ensure accuracy. * Assist with financial reporting and forecasting needs to ensure accurate financials. * May review, negotiate and manage contract execution on a large scope. * Bachelor's degree in Business Administration, Accounting or related field, or equivalent combinations or training and experience. * Minimum of 5 years progressively responsible office management experience combining administrative, supervisory, management, accounting, and analytical skills. * Fluent in Spanish - highly desired * Advanced understanding of regulatory requirements (SOX, GAAP, DBE, collection laws, contract law, etc.). * Detailed knowledge of company operations, organizational procedures, and personnel. * Team leader capabilities * Advanced skills in Microsoft Word, Excel and PowerPoint. * Knowledge of financial reporting and forecasting * JD Edwards World/One World preferred. * JWS Material Billings System preferred * Advanced Presentation skills. * Strong problem-solving skills. * Ability to work well under pressure. * Ability to work independently. * Strong self-motivation skills. * Excellent organizational skills. * 10 key by touch * Strong supervisory, communication and organizational skills.

Education:

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Notice to Agencies

Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.

Keywords: Granite Construction Inc, Allen , Office Manager (Heavy Civil Construction), Other , Honey Grove, Texas