Executive Assistant
Company: Heidrick & Struggles
Location: Paris
Posted on: June 24, 2022
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Job Description:
Heidrick & Struggles is a premier provider of executive search,
leadership assessment and development, organization and team
effectiveness, and culture shaping services globally. In our more
than 60 year history, we have conducted some of the most
high-profile C-suite and board-level searches in the world.
Today, we are working with our clients across 29 countries to help
them accelerate their performance and respond with agility to new
opportunities and challenges in every industry. We continue to
raise the bar in serving our clients as trusted leadership
advisors, and we are also providing an expanded range of
data-driven, tech-enabled tools and platforms across our executive
search and consulting businesses.
Managing top talent isn't just our business. It's our passion, and
we are committed to investing in and developing the careers of our
own people.
We look for people with experience from a variety of industries and
diverse educational backgrounds who are passionate about partnering
with innovative and influential organizations and share our
commitment to our purpose - to help our clients change the world,
one leadership team at a time.
If you're ready to start or grow your career with us, learn more
about our available opportunities at our website.
Job Description:
Responsibilities:
The Executive Assistant (EA) provides project and business
administration support to the search team in all aspects of the
search process including: document preparation and management,
scheduling and planning of candidate and client interviews and
meetings, accounts receivable and accounts payable, expense
reporting, correspondence and file management. An integral part of
an EA's role is problem-solving within the search execution and
administrative process.
Specific Responsibilities:
* Responsible for the administration of the search process for all
team search assignments
* Formatting, editing, proofreading, preparing and transmitting
client deliverables
* Maintaining consultant calendar
* Preparing travel itineraries for the consultant, client or
candidate in any part of the search process
* Supporting search team with account management and client
relationship, including consultant expenses, client
invoices/receivables and other financial reports
* Creating and maintaining an efficient file management and
follow-up system for all search processes
* Maintaining client and candidate communications through
scheduling and prioritizing telephone and email communication
* Verifying degrees of candidates
* Consistently building strong relationships and good rapport with
candidates and clients
* Maintaining the accuracy, quality and integrity of all search
information in the Heidrick & Struggles database
* Maintaining and developing job-related skills by attending
Company learning programs and keeping up-to-date with
job/industry-related reading
* Maintaining client, candidate and companywide confidentiality
* Contributing to the team and office by providing reception relief
and back-up assistance to other EAs
* May assist with database research and coding of records in
collaboration with Associate or Research Associate practice
resources
Qualifications:
* High school education required; college degree desired
* At least five years of administrative experience in roles
requiring strong project coordination
* Demonstrate a business acumen and financial awareness
* Proficient knowledge of all Microsoft Office products. Minimum
keyboarding skills of 60wpm. Experience with proprietary database
environments, a plus
* Excellent communication skills-verbal, written and listening
* Experience dealing with people at all levels of an organization,
getting and giving often complex and sensitive information in both
verbal and written communications
* Professional services experience, a plus
Behavioral Competencies:
External and internal awareness:
* Maintains personal contacts across the internal organization and
appropriately shares information.
* Addresses business process issues proactively with other areas,
as necessary
Analytical Thinking:
* Develops frameworks to assure that "pros" and "cons" are
evaluated, key issues are identified and detailed analysis is
synthesized
Creative Thinking:
* Sets a personal example of seeking out new and better ways of
doing things
* Stays open to new ideas and approaches
* Generates new ideas
Client orientation:
* Constantly hones understanding and responsiveness to internal and
external client requirements, goals and issues
* Self-confidence and determination
* Manages most situations in a calm, steady, "can-do" manner
* Demonstrates self-confidence; resilient
* Demonstrates a focus on results over time; resourceful,
tenacious
Relationship building:
* Takes the time to maintain relationships and create new ones
Driving results:
* Manages projects, activities and resources according to search
and team strategy effectively
* Sets priorities and reviews progress against goals regularly
* Multitasks effectively and efficiently
Best practice perspective:
* Seeks to adopt best practices to increase effectiveness and
organization competitiveness
* Eager to participate in the coaching and mentoring of new
employees through formal and informal learning programs and
relationships
* Possesses strong personal commitment to quality standards and
meeting quality expectations
* Gives constructive feedback and recommends suggestions for
improvement, where appropriate
Organizational buy-in:
* Generates enthusiasm for Company strategies and key
initiatives
* Energizes others with whom he/she is in regular contact
Personal Characteristics:
* Available to work Monday through Friday during normal office
hours
* Demonstrates strong business ethics (honesty, integrity,
confidentiality, discretion) in all situations
* Strong team player
* Maintains composure in fast-paced, rapidly changing
environment
* Displays appropriate sense of humor in the workplace
* Flexible to work overtime, when needed
Heidrick & Struggles is an equal opportunity employer committed to
hiring qualified protected veterans and individuals with
disabilities. All qualified applicants will be considered for
employment without regard to race, color, religion, creed, age,
sex, national origin, gender identity or expression, sexual
orientation, disability, marital status, veteran or military
status, or citizenship status.
Keywords: Heidrick & Struggles, Allen , Executive Assistant, Other , Paris, Texas
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